Good Practice

Never withdraw from any stage of the tendering procedure without offering a full written explanation. To do so could lead to your firm being barred from future opportunities.

If you were to ask a local trade’s person to come to your home to provide an estimate and: They failed to turn up. Promised to forward an estimate but failed to do so. Provided an estimate but then failed to begin the work. How well would that reflect on your opinion of their worth? Undoubtedly, in every instance, you would be unlikely to consider that firm’s service in the future.

So it is with the government departments.

Should you, in response to reading a contract notice:

Request information, or express an interest, but then fail to notify the issuing authority that you do not intend to continue your interest.

Be invited to tender but fail to do so.

Then don’t be surprised if the issuing authority is inclined to dismiss your firm’s interest in future opportunities that may arise. It is essential that you follow the “Best Price” procedure of always explaining in writing why you are no longer interested in a contract opportunity.

The following letters provide you with ideas for correspondence relative to withdrawing your interest in a contract at various stages in the process and for various reasons.

Decline to process

Write a formal letter to the issuing authority explaining why you feel unable to respond on this occasion, but state that you look forward to being invited to do so in the future.

Decide to Respond to Tender

Complete questionnaire and return. (Do not rely on details held on lists; always supply full and updated information). Have a database of all information that may be required.